Privacy Policy

Last updated: 03 June 2025

SSI Consulting. (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in accordance with South African law, including the Protection of Personal Information Act (POPIA).

By engaging with us through our website, email, social platforms, legal services, or in person, you agree to the collection and use of your personal information as outlined in this policy.

1. Scope

This Privacy Policy applies to personal information collected by SSI Consulting. in connection with:

• Our website and digital platforms
• Legal services and consultations
• Events, webinars, and marketing activities
• Business development, networking, and communication
• Social media marketing
• Any other professional interaction

2. Definitions

• Personal Information: Any information that can be used to identify you directly or indirectly.
• Data Subject: The individual to whom personal information relates.
• Processing: Any operation involving personal information (e.g., collection, storage, use, and sharing).
• Responsible Party: SSI Consulting – the entity that determines the purpose and means of processing your information.
• Operator: A third party who processes personal information on our behalf.
• Client: You, or any person on whose behalf a claim is brought or action is taken on behalf of. 

3. Types of Information We Collect

We may collect the following categories of personal information from you or on your behalf where necessary:

• Full name, ID/ Passport Number
• Contact details (email, phone number)
• Physical address
• Employment details
• Financial or billing information
• Legal documentation and client correspondence
• Legal File Contents – For purposes of drafting Bills of Costs, Taxations, and Opposing Bills of Costs
• Usage data from our website (e.g., IP address, browser type, searches)
• Any other personal information you voluntarily provide

4. Collection of Information

We collect personal information through:

• Direct interactions (emails, consultations, forms, telephonic conversations, physical files delivered to our offices – for purposes of drafting Bills of Costs)
• On your behalf (Indirectly) by communicating with relevant persons only in relation to instructions given, or office files with whom we have a mandate to proceed with settlement, taxation or instructions to oppose a taxation
• Website usage and cookies
• Third-party referrals (e.g., attorneys, advocates, courts, regulators, and the legal practice council)
• Public sources and government records

5. Use of Personal Information

We use personal information to:

• Provide legal and related services
• Communicate with clients and stakeholders
• Fulfil contractual and regulatory obligations
• Conduct internal recordkeeping and administration
• Send newsletters, updates, or event invitations (where consent is given)
• Improve our services and security

6. Sharing of Information

We do not sell your personal information. However, we may share it with:

• Courts, regulatory bodies, and law enforcement
• Our professional advisers (e.g., advocates, attorneys, auditors, and where applicable, forensic/ financial experts)
• Technology providers who help us deliver our services
• Other parties where legally required or with your consent

All third parties are contractually bound to protect your information.

7. Data Retention

We retain personal information only as long as necessary for:

• Fulfilling legal obligations
• Providing services
• Resolving disputes
• Enforcing agreements / Reaching Settlements
• Processing your instructions for Legal Taxation
• Completing Legal Taxation

Data that is no longer required is securely destroyed or anonymised.

8. Security of Your Information

We implement appropriate technical and organisational safeguards to protect your personal information against loss, misuse, unauthorised access, disclosure, alteration, or destruction.

However, no system is 100% secure, and we cannot guarantee absolute protection.

9. Your Rights

You have the right to:

• Access your personal information
• Request corrections or deletions 
• Object to certain processing activities
• Withdraw consent where processing is based on consent
• Lodge a complaint with the Information Regulator

To exercise your rights, contact us at the details below.

10. Cookies and Tracking Technologies

Our website may use cookies to enhance user experience and analyse usage. You may adjust your browser settings to block cookies, but this may affect site functionality.

11. Children’s Privacy

We do not knowingly collect personal information from individuals under 18 years of age without parental consent. 

12. Changes to This Policy

This Privacy Policy may be updated periodically. The updated version will be posted on our website with the revised date.

13. Contact Us

If you have any questions, concerns, or requests about this Privacy Policy or your personal information, please contact:

SSI Consulting:

Main Business address:

16 1st St, Menlo Park, Pretoria, 0081

Other offices:

Office 512, 5th Floor, Schreiner Chambers, 94 Pritchard Street, Cape Town, 2nd Floor, The Chambers,  50 Keerom Street

Email: cost@spruyt.co.za
Phone: 012 430 7871
Website: https://ssiconsulting.co.za/